A professional quote/itinerary template DMCs can copy today, paired with 5 copy-paste AI prompts that turn any client brief into a polished proposal in minutes. No signup. No email. Just take it.
Copy any section directly into your own document. Every field is clearly labelled — fill in the brackets and you have a client-ready proposal.
CONFIDENTIAL PROPOSAL ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Reference: QP-2025-[REFERENCE NUMBER] Date: [DATE] Prepared by: [YOUR NAME], [YOUR COMPANY] Prepared for: [CLIENT NAME / AGENCY NAME] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ PROGRAMME OVERVIEW Destination: [DESTINATION] Dates: [START DATE] – [END DATE] ([X] nights / [X+1] days) Group size: [X] guests Travel style: [E.G. Luxury / Private / Family / Adventure] Price per person (land only): USD [PRICE] Group total: USD [TOTAL] Rate validity: [DATE] | Minimum [X] persons to confirm ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
Drop any of these into ChatGPT or Claude. Fill in the bracketed fields with your own data. Each prompt is engineered specifically for DMC quoting workflows — not generic travel prompts.
Paste into ChatGPT or Claude. Replace everything in [BRACKETS] with your data.
You are an expert DMC quote writer. I will give you a client trip brief. Your job is to produce a professional day-by-day itinerary in this exact format: DAY [N] — [TITLE] Morning: [activity/transfer/arrival detail] Afternoon: [activity detail] Evening: [dinner/accommodation detail] Overnight: [hotel name + category] Client brief: [PASTE BRIEF HERE] Rules: - Every day must have a distinct, evocative title (e.g. "Arrival & Imperial Marrakech") - Be specific: name real hotels, landmarks, and experiences - Write in a tone that is professional but warm — client-facing, not internal notes - Flag any day where I'll need to confirm supplier availability with [CONFIRM SUPPLIER] - End with a one-paragraph "Programme Highlights" summary for the client cover letter
Send us 5 real client briefs and get back 5 polished, client-ready DMC quotes in 24 hours. Fully formatted itinerary, priced cost table, client intro — ready to send.